Moderated Poster Session

A poster session is designed to permit the author to explain and illustrate his/her concepts, techniques or research findings in a manner that will promote understanding more readily than does a "rapid fire" podium address. Authors must be present during the entire session to respond to questions from the audience, which will be moderated.

Size of poster: 33”Width x 46”Height. Please see template below.

vertical-poster-sm.png

Format

1. Each poster presenter is required to pre-submit two slides (one data & one summary) to be shown during their 3-minute presentation (see A/V requirements below)

 

Presentation Schedules:

2:30pm-4:15PM

 

2:30PM

Installation of posters in session room

2:30PM-2:45PM

Presenters stand by posters while roving moderators ask questions

2:45-4:15PM

1-minute presentation followed by a 2-minute question and answer period

4:15PM

Remove posters

4:30PM-6:15PM Session

4:30PM

Installation of posters in session room

4:30PM-6:15PM

1-minute presentation followed by a 2-minute question and answer period

6:15PM

Remove posters


Assistance
If you require further assistance, please call our Tech Support line at (866) 341-9589 between the hours of 8 am and 5 pm, Central Time (14:00 to 23:00 GMT),  Monday through Friday. This is a U.S. number. If you have any questions regarding your presentation, please e-mail Leslie Hettenbach at lhettenbach@auanet.org.

 

Poster Set-Up

  • Posters will be set up in the session rooms and grouped by topic
  • See the A/V technician to find out which board to hang your poster
  • Each poster has been assigned an abstract number – see your acceptance letter
  • The abstract number should be displayed on your poster
  • Posters must be removed at the end of each session
  • WCE is not responsible for posters that are not promptly removed
  • Supplemental materials are not required but you may provide information sheets to fellow conference attendees. Please remove these materials once you have completed your presentation
  • WCE is not responsible for supplemental materials that are not promptly removed

Equipment Provided
The WCE  will provide the following during the session:

1. One 8' high by 4' long tackboard mounted on a frame

2. Pushpins (please leave pushpins on board at the conclusion of your session)

 

Poster Printing Options in New Orleans

If you would like to have your Poster printed in New Orleans, the following options are available: 

(Posters should be printed in a vertical format measuring  47 ½” Height x 34 ¾” Width)

New Orleans Reproduction
(0.4 miles/2 mins from the Sheraton) – ($18-60)
Contact info - (504) 522-4271 / www.norplots.com
824 Union St New Orleans, LA 70112

Base rate is $5.00 per square foot for color and $1.50 per square foot for black & white. (Color is printed on matted poster, Black & white is printed on Gloss poster board.)
 

Sir Speedy New Orleans
(0.5 miles/2 mins from the Sheraton) – ($35-100)
Contact info - (504) 586-9812 / www.sirspeedyneworleans.com
343 Carondelet St New Orleans, LA 70130

Base rates for printing large format are $3.00 per square foot for black and white and between $8.50 and $9.50 per square foot for color.


Poster Preparation Tips:

  • DO indicate the abstract number, title of the presentation and its authors. The lettering should be at least 1" high
  • DO use block lettering (at least ½" high) for other portions of your presentation to add emphasis and easy readability
  • DO use large typescript (using Bulletin type font) if posting a copy of your abstract
  • DO keep illustrative material simple in using charts, graphs, drawings and pictures. Remember that illustrations must be viewed from 3 to 5 feet
  • DO use matte (silk) finish for photographs. This will help diminish glare
  • DO number each piece and put in place sequentially
  • DO make captions brief, levels few and both clear
  • DO make posters as self-explanatory as possible
  • DO provide descriptive handouts if useful to attendees
  • DO NOT mount abstracts on heavy board (this does not hang properly)
  • DO NOT be arty or overly ornate (this distracts from impact of your information)
  • DO NOT use projection equipment (no electricity or equipment will be supplied)
  • DO NOT use trans illumination (poster sessions are just what they mean)
  • DO NOT write or paint on the tackboard used as background for your poster (someone will be using the tackboard after you)
  • DO NOT use sticky tape to mount poster material (this will damage the board; pushpins will be provided)
  • DO NOT make posters elaborate or costly, although it is necessary for posters to be made professionally
  • DO NOT consider posters as scientific exhibits (poster sessions consist of presentations that will be more effective using this format)

Speaker Ready Room New Orleans Sheraton Hotel

For your convenience, a Speaker Ready Room will be provided during the 2013 World Congress of Endourology in the Sheraton Headquarters Hotel.

Hours of operation are:

Tuesday
October 22

8am - 6pm

Wednesday
October 23

5:30am - 7pm

Thursday
October 24

5:30am - 6:30pm

Friday
October 25

5:30am - 6:30pm

Saturday
October 26

5:30am - 7pm

 

Speaker Check-in

  • Speakers must check-in 24 hours prior to their scheduled presentation.
  • The computers in the Speaker Ready Rooms will be configured with hardware and software exactly like the computer in the meeting rooms.
  • Review your presentation in the Speaker Ready Room if it contains video files, or if it was created on a Macintosh computer.
  • Once you are comfortable that your presentation is complete, inform the Speaker Ready Room technician that your presentation is ready to be uploaded to the central server.
  • Confirm the date, time, and room for your session.
  • Be sure to check-out of the Speaker Ready Room before leaving.
  • To access your file(s) on the server for subsequent viewing/edits, you must provide appropriate I.D. (i.e., driver's license) to access/checkout the file. When completed, inform the technician of any changes so the file can be uploaded to the server and the old version

Annual Meeting Templates
The following templates will be available to download to invite your contacts to your presentation. 
If you are having issues downloading these files, please use Mozilla Firefox, Safari, or Chrome browsers to download. We have had some issues with Windows Internet Explorer.

Registration & Housing
Remember, all speakers and moderators are required to register for the WCE and make their own hotel and travel arrangements.

Meeting Location:
Sheraton New Orleans
500 Canal Street
New Orleans, Louisiana, USA 70130